Who's writing this: we make RamsDocs, so read this as a vendor comparison — but every number below is either a competitor's published price (linked in Sources) or the output of a like-for-like test we ran on 3 June 2026, where the same boiler-installation job spec went through every builder we could access. Check our work against the sources.
There are three genuinely different ways to produce a RAMS in 2026: AI generators that draft the document from your job details (RamsDocs, swiftRMS), template platforms where you edit pre-written content (RAMs App, HandsHQ, HASpod), and one-off document shops selling editable Word files (HSEDocs, free template sites). Which is right depends on how many RAMS you produce and how site-specific your clients demand they be.
The quick comparison
| Product | Model | Entry price | Best for |
|---|---|---|---|
| RamsDocs | AI generator + trade template library | Free during early access | Trades who need a job-specific RAMS this week |
| swiftRMS | AI generator | £49/mo (Pro), 14-day trial | Regular RAMS producers who want AI + Word export |
| RAMs App | Template platform, manual hazard picker | £449 +VAT/yr (annual Unlimited; monthly tiers not published in accessible form) | Volume users wanting a consultancy bundle |
| HandsHQ | Template platform, 40+ trade libraries | £44/mo for 1 RAMS/month (individual); teams from £275/mo billed annually | Teams needing approval workflows and Procore/Simpro integration |
| HASpod | Template membership + one-off packs | £799 +VAT/yr (Documents membership) or one-off packs from £20 | Firms wanting documents + training + talks in one subscription |
| HSEDocs | One-off editable Word documents | £8.99/document; trade bundles £65–£245 | Occasional users who want to own a Word file outright |
| Free templates | Blank Word/PDF downloads | £0 | A starting point only — see free template vs software |
What the same job produced
| Product | How it builds a RAMS | Pages | Hazard rows | Job-specific hazards? |
|---|---|---|---|---|
| RamsDocs | AI drafting grounded in a trade-specific library | 14 | 9 | Yes |
| swiftRMS | AI from a plain-English task description | 15 | 10 | Yes — strongest contextualisation in our test |
| RAMs App | Manual hazard-picker from a generic library | 36 | 18 | No — library defaults (we had to clear irrelevant entries like laser and animal-noise hazards) |
Same job spec, 3 June 2026: replacement combi boiler with new flue, occupied house, one day, PASMA tower access. HandsHQ, HASpod and HSEDocs are template-library products rather than generators, so a like-for-like generated document wasn't produced.
Two things stood out. Length discipline matters: RAMs App's output ran to 36 pages for a one-day boiler swap because every library hazard renders as a full-page table — principal contractors reviewing your pack read 14 pages more happily than 36. And job-specificity is the real divide: both AI generators produced hazards written for this job ("gas escape during commissioning", "falls from mobile tower"), while the template platforms output whatever the library or the user toggles.
The honest per-product view
RamsDocs (us). AI drafts from a curated, trade-specific library with grounded citations to HSE guidance and legislation; you review as the competent person and export a clean PDF. Free during early access, and if a principal contractor sends a document back we revise it free. The trade-off: we're the newest product here and our template library is deliberately narrow (the trades we've built deeply) rather than 800-documents broad.
swiftRMS. The strongest hazard contextualisation in our test — its boiler RAMS split gas-escape risk correctly across disconnection and commissioning, and it ships a full consultant-style anatomy (ALARP justification, toolbox talk, assessor declaration). £49/mo Pro with unlimited documents, branded PDF + editable Word, 14-day no-card trial. No published review scores or customer numbers on its site yet.
RAMs App. A mature template platform from Faction Health & Safety Group with content written by H&S consultants, plus a genuinely useful annual bundle (asbestos training, policy templates, retained consultancy advice at £449 +VAT/yr Unlimited). Trade-offs we observed: hazards are picked from a generic library rather than written for the job, lower tiers cap document counts, AI features sit only on the quote-only Multi-User tier, and monthly prices aren't published in accessible form.
HandsHQ. The team/enterprise pick — founded 2013, now part of HSI, used by the likes of NHS trusts, with approval workflows, digital signatures, SSO and Procore/Simpro/Zapier integrations. For an individual contractor the maths are harder: £44/mo buys one RAMS per month, £190/mo buys six, there's no free trial (30-day money-back instead), and team plans bill annually from £275/mo plus a setup fee.
HASpod. 800+ templates across documents, training and toolbox talks with a clean online editor and branded PDF output, claimed 20,000+ businesses. The Documents membership is £799 +VAT/yr (Pro bundle £997), with separate one-off construction packs if you just want a batch of files. It's an edit-a-template model — no AI, and site-specificity is down to how thoroughly you edit.
HSEDocs. The budget option: £8.99 per editable Word document, trade bundles from £65, lifetime access with free updates, from a self-described non-profit with 20+ years in H&S. You own the file forever — but it's a generic template you customise by hand, which is exactly the kind of evidence SSIP assessors and principal contractors increasingly push back on when it isn't properly site-specific.
How to choose
- One RAMS, this week, no budget: RamsDocs — free during early access.
- Steady stream of RAMS, want Word export: swiftRMS or RamsDocs; compare in our head-to-head.
- Team of 10+ with approval chains and Procore: HandsHQ.
- Want training + talks + documents under one subscription: HASpod.
- One-off document you'll own in Word: HSEDocs.
Whatever you pick, the bar your document has to clear is the same: site-specific hazards, real control measures, and recency — see why RAMS get rejected.
Frequently Asked Questions
What is the best RAMS software for a sole trader?
For occasional documents, the strongest value options are RamsDocs (free during early access, AI-drafted and site-specific) or HSEDocs (£8.99 one-off Word templates you keep). Subscription platforms like HandsHQ price for teams — £44/month buys one RAMS per month on the individual plan.
Is AI-generated RAMS software acceptable to principal contractors?
Principal contractors assess the document, not the tool. What gets RAMS rejected is generic content — wrong site details, vague controls. AI generators that produce job-specific hazards and controls address that failure mode, but a competent person must always review and sign off the output regardless of how it was drafted.
How much does RAMS software cost in the UK?
Verified June 2026: free (RamsDocs early access), £8.99/document (HSEDocs), £49/month (swiftRMS Pro), £44–£190/month with document caps (HandsHQ individual), £449+VAT/year (RAMs App annual Unlimited), £799+VAT/year (HASpod Documents membership). Team platforms run from £275/month billed annually.
How did you test the products in this comparison?
On 3 June 2026 we ran the identical job spec — a replacement combi boiler installation with new flue in an occupied house — through every builder we could access and exported the output, then compared page counts, hazard rows and whether hazards were written for the specific job. Template-library products without a generator were assessed on their published model and pricing.
Sources & Verification
Facts on this page were checked against the linked sources on 6 June 2026. Pricing and features change — verify against the live source before relying on a number.
- swiftRMS pricing (swiftRMS)
- RAMs App annual plan (£449 +VAT) (RAMs App)
- HandsHQ individual pricing (HandsHQ)
- HandsHQ teams pricing (HandsHQ)
- HASpod membership pricing (HASpod)
- HSEDocs document shop (HSEDocs)
RamsDocs helps draft structured RAMS from your job details. It does not replace competent-person review, site-specific judgement or your legal duties.